Drop-off/pick-up and other daily logistics
Camp hours are Monday-Friday from 9:00 a.m. until 4:30 p.m. For our regular day program, morning drop-off begins at 8:30, afternoon pick-up ends at 5:00. Extended Care hours run from 7:30 a.m. until 6:00 p.m. (Pre-registration and pre-payment are required for Extended Care).
Unsupervised children will not be allowed on the camp property prior to 8:30 unless they are enrolled in the Extended Care program. Under no circumstances are children to be on Camp property before 7:30 a.m.
- Car riders: Parents/guardians dropping off children should follow posted directional signs to the “Rides In/Out” circle (lower lot). Counselors will be on hand to greet children, to help them out of the car, and to see them safely to their huddles. We ask that parents do NOT get out of their cars or turn off their engines to ensure that traffic moves smoothly and efficiently through the traffic circle. If you need to speak to a counselor or director, please proceed to our upper parking lot by the camp office after dropping off your child. All visitors MUST sign in at the office before proceeding onto the camp grounds.
- Bus riders: Campers are encouraged to arrive at designated bus stops at least 10 minutes prior to pick-up times. Buses cannot be held for late arrivals. Parents must remain with their child until he or she has boarded the bus. A bus schedule for all routes is included in this packet.
- Late arrivals: Any child who arrives at camp after the official start of the camp day (9:00 am) but before 9:10 AM may be dropped off in the rides in circle. Because our camp day has already begun, we have limited staff available for escorting. Therefore, children arriving during this time period may be required to wait for a brief period before being escorted to their camp groups. Parents of campers arriving after 9:10 must check their child in at the camp office and will be asked to escort their child to their ongoing activity.
PIN Numbers: For safety purposes, when registering, parents are asked to provide a four digit PIN number for their campers (please assign siblings/carpool members the same number). Children will be released ONLY to individuals with knowledge of their PIN number. If you need to have someone pick up your child but they will not have your pin number for whatever reason please contact the office and have them added to your Pick-up Authorizations. Parents wishing to make changes to their Pick-up authorization sheet or their child’s PIN number must do so in writing.
PLEASE NOTE: To ensure that cars do not interfere with this process, our upper and lower lots WILL BE CLOSED until 4:30. If you arrive before 4:30, you must find a different location to park while waiting for your child. As there are limited places for this along Peekskill Hollow Rd, we recommend that you do not arrive before 4:30.
- Car riders: As in the morning, parents/guardians picking up their children should follow posted directional signs to the “Rides In/Out” circle. The counselor assigned to Rides Out duty will ask you for your child’s PIN number. Once the number has been verified, your child will be paged and counselors will be on hand to help them into the car. Once again, parents are asked to refrain from getting out of their cars. Parents wishing to speak to a director or counselor should proceed to the camp office parking lot.
- Bus riders: Parents are encouraged to arrive at the bus stop at least 10 minutes prior to the designated pick-up time. Bus counselors cannot release children unless a parent/guardian is present (with knowledge of PIN number). In instances when a parent is not present at the bus stop, the child will be taken to the last stop for that particular line and will be supervised at that location until the parent arrives. Late fees (see below) will apply.
- Early departures: If you need to pick up your child early from camp, you must arrive BEFORE 4:00. To ensure the safety and orderly dispersal of our campers, we CANNOT accommodate pick up of any kind between 4:00 and 4:30. If you need to pick up early, please notify the camp office in writing on or before the day in question. Early dismissals are done at the main office where you will be asked to sign your child out and to provide his or her PIN number before leaving.
PLEASE NOTE: Our early departure procedures are designed for occasional, unavoidable circumstances ONLY, and are not to be used as a regular alternative to rides out. We ask families to please understand that early pick up puts a strain on our system and should only be used when necessary. If you will need to pick up your camper early more than once during any given week the person picking up the child will be asked to sign in at the camp office and retrieve the child from their activity.
- PM Extended Care: For afternoon extended care, pick up takes place in the upper lot. Pull in, park car and look for staff member (red shirt) at top of path to pool. You will be asked to provide your child’s PIN number.
Late fees: Parents who arrive late to pick up their children will be charged a late fee of $5 for the first 15 minutes (between 6:00-6:15) and an additional $5 for every 10 minutes thereafter. Late fees are to be paid at the time of pick-up.
It is not necessary to notify the camp office if your child is going to be absent on a given day. However, it is helpful for us to know if a child is missing camp due to a communicable disease (for example, the stomach flu, strep throat or “pink eye”). In such cases, please contact the camp office by phone at (845) 526-0808 or by e-mail at firstname.lastname@example.org. Days missed are not refundable.
Please feel free to visit the camp between the hours of 9:30 and 3:30. Parents and other visitors are always welcome at Camp Combe. For the safety of the children, a visitor’s pass must be obtained from the camp office.
Bus Stops and Pick-Up/Drop-off Times
AM Pick Up
Colors denote stops along singular bus route.
Please note: Because routes depend on enrollment, these times may be subject to change. The Camp Combe YMCA also reserves the right to cancel any route in the event of lower than expected enrollment. You will be notified via phone or e-mail if changes are made to this schedule.Revised: 5/9/18
Please arrive at the bus stop 10 minutes before pick-up and drop-off. The bus must leave promptly at the scheduled time to ensure safe and efficient transportation of children.
A typical day at camp
Daily schedule: The schedule below is an example of a typical schedule. It may not map directly onto your child’s experience, but will give you a feel for what a typical day is like. For more information about your child’s actual day-to-day schedule, please contact the camp office.
7:30 Extended Care opens
8:30 Rides In begins
9:00 Huddle time
10:30 Activity 1
12:10 Activity 2
1:10 Swim time (varies by age group)
2:10 Activity 3
3:10 Closing ceremony/Values time
4:30 Rides Out/Extended Care begins
6:00 Extended Care ends
Children will swim on a daily basis, weather permitting. Swim lasts 30 minutes and in most cases will occur in the afternoon hours. Swimming lessons for rising Pre K – 2nd graders are included in the price of their camp and done weekly weather permitting. Swimming lessons for rising 3rd – 8th graders are available at an additional cost and are done in 2 week sessions (weeks 1-2, 3-4, 5-6 & 7-8). Children receive two lessons per week during their swim period. Lessons will be taught according to the American Red Cross Water Safety Instruction program.
“Deep Water Swim” Assessment
Before campers can swim in water greater than chest deep they must have their swimming ability assessed, in accordance with the NYS Department of Health this must happen every year. If your camper has passed their test one year and come back the next they MUST be tested again. Campers only need to be assessed if they want to swim in water greater than chest deep. Please note that if your camper fails their deep water test the first time they will be able to test again each week they are at camp. If you do not want your camper to have the opportunity to be retested please let us know.
To determine if a camper is a “deep water swimmer” they must complete the following assessment with no breaks:
1) Enter water greater than chest deep and completely go underwater
2) Tread Water for 1 minute
3) Maintain position on back for 1 minute
4) Swim 40 yards using any stroke/combination of strokes. Dog paddle is not acceptable.
5) Spin 360 degrees & orient to the exit
6) Exit water safety
These campers are designated with a “deep water swimmer” swim band during camp. Campers MUST have their swim bands to swim in the deep end of the pool. There is a charge of $1.00 to replace lost swim bands.
What your child will need
What should we pack EVERY day?
Every day your child should bring the following items to camp:
- Sneakers & socks are mandatory every day
- Weather appropriate clothing
- Bathing Suit & Towel
- Change of clothes (no matter what age)
- Healthy Lunch & reusable water bottle
- Sunscreen (as needed)
- A bag or backpack to place all items needed for camp; everything your child needs for camp must fit and stay in one bag
****ALL ITEMS MUST BE LABELED WITH YOUR CHILD’S NAME****
Campers should come dressed in comfortable clothes that CAN get dirty. Sneakers only, please (no open-toe shoes, sandals, crocs, or flip-flops). For safety reasons, a child that arrives to camp in open-toe shoes of any kind will not be allowed to participate in camp activities. Parents will be called to pick up child (or deliver shoes). A bathing suit and a towel are required every day. Children’s things should be packed in a backpack.
Children should have sunscreen applied at home every morning before camp. Sunscreen will be provided for campers for re-application in the early afternoon. Campers will not be allowed to enter the pool area until sunscreen has been re-applied. If your child needs assistance applying sunscreen or has allergies to skin care products, please be sure to indicate this on camp forms or send an e-mail to email@example.com.
Please send your child to camp with a healthy lunch and beverage in an insulated bag that is clearly marked with your child’s full name. While water is available in multiple locations throughout the camp day, please send your campers to camp with a bottle of water each day. Please do NOT send candy, gum, soda, glass containers or items requiring refrigeration.
An afternoon snack will be provided to children each afternoon. Please do not send money to camp with your child. If your child has any dietary restrictions please send in an appropriate snack from home. Once again, please refrain from sending soda, gum, candy or items requiring refrigeration.
What NOT to bring:
Please do not allow your child to bring toys or any item of monetary or sentimental value to camp. This includes:
- Electronic devices (I-pods, Cell phones, cameras)
- Hand held gaming systems
- Water guns
- Trading cards (Pokémon, magic, sports)
We cannot be responsible for the loss, theft, or breakage of such items.
No cell phones, please! (Campers can use/be reached via office phone, if necessary).
Please note: Electronic toys, cell phones, I-Pods, and other similar objects WILL BE confiscated by our camp staff if they are seen outside of a child’s backpack. These items will be placed in the camp safe and will be returned to the PARENT ONLY. This means that parents must come into our camp office to retrieve confiscated items.
There are 2 sets of health history forms to be completed.
Form 1) Must be filled out online by logging into your online account and reviewing your registration. Please be sure to complete 1 form per camper.
Form 2) Is available on the FORMS page of our website at http://campcombe.ymca-cnw.org, should be printed out and brought to your child’s pediatrician for completion.
All forms should be completed and submitted to the camp office no later than May 1st. Forms submitted after this deadline will be subject to a $30 processing fee.
Whenever possible, please administer all medications at home. If medications must be given during camp hours, please carefully review the following information.
NEW for 2019
Our staff cannot oversee administration of medication to any child without written permission from BOTH the camper’s physician and the parent/guardian. A camper must also be able to recognize and self-administer medications in order to take them while at camp. Permission for medication and self-administration can be indicated on the Health Form (see previous section for link). This portion of the form must be completed for BOTH prescription and over-the-counter medication. Additional forms are available in our camp office.
Note: All prescription medication must be kept in the actual container in which it was received from the pharmacy. The container should include the prescribing doctor’s name, name of medication, procedures for use, and the child’s name. Any medication sent to camp MUST be checked in at the camp office or with your designated bus monitor. Do not rely on your child to deliver medications.
Illness and emergency procedures:
Please notify the Health Director if your child is diagnosed with a communicable disease so that we may determine what date your child may be reasonably expected to return. A physician’s written permission to return to camp may be required.
If a camper becomes ill during the camp day and is unable to participate in activities, the parent/guardian will be notified. Based on guidelines provided by the American Academy of Pediatrics, it is our policy that any child displaying one or more of the following symptoms must be picked up by a parent or guardian as soon as possible:
- A temperature if 100 degrees or higher
- Vomiting or diarrhea
- Rash (if cause is unknown)
- Visible symptoms of contagious or communicable illness
- Severe cold with fever, coughing, unclear mucus
- Bronchitis or other throat infections, such as strep
- Head lice or similar parasitic infestation
A child cannot return to camp until these symptoms have been absent for a minimum of 24 hours and/or a physician has approved their return. In addition to these conditions, children deemed too ill to participate in camp activities—based on the discretion of our Health Director—will be sent home, even in the absence of the symptoms listed above.
If a camper is hurt, the Health Director or an authorized member of the day camp staff will administer immediate first aid. If the situation should require immediate medical attention, the camp staff will attempt to contact and inform the parent/guardian as soon as circumstances permit. In the event that the parent/guardian cannot be reached, the emergency contact person will be called. The Camp staff will call the designated physician and/or local emergency unit for treatment and/or transportation to a hospital. A staff member will accompany the camper to the hospital and stay until the parent/guardian arrives and transfers the camper into their custody.
Camp rules: To ensure that camp is a safe, pleasant, and fun-filled environment for all campers and staff, our basic camp rules are clearly communicated and consistently enforced. They include:
- Treat others with respect (No hitting or hurting)
- Respect authority (Follow directions)
- Stay with your group
- Play fair and be a good sport
- Use appropriate language at all times
- Respect the environment
An emphasis on the positive: We realize that the single most effective behavior management tool at our disposal is an emphasis on positive behavior. Our counselors are trained to be constantly on the look out for opportunities to praise or otherwise reinforce appropriate behavior. Common reinforcements include (but are not limited to): verbal praise, a high-five or hug, value beads, and/or camp-wide recognition (for example, being named “Camper of the Week” and “Honor Camper”).
Managing inappropriate behavior: Most behavioral infractions can be dealt with quickly and easily. Counselors are trained in a graduated approach to dealing with misbehavior that takes into account both the severity and frequency of the behavior. Typical responses, in order of magnitude, include:
- Verbal reminder/Redirection
- Removal from activity for brief period
- Character Development Assistance Form (“write up”)
- Call to parent/guardian
Camp-home partnership: Sometimes families have specific concerns regarding their child’s behavior or are working in the home and school to modify certain behaviors. Our camp staff welcomes the opportunity to support these efforts. Please do not hesitate to speak with Diane Vitetta, Assistant Camp Director, about these types of issues. We will be happy to include your child’s counselor(s) in a discussion with you regarding specific approaches or concerns.
Suspension/expulsion: While it is our hope and expectation that these procedures and a strong camp-home partnership will promote positive behavior (and minimize behavioral problems), serious and/or chronic disciplinary problems can occur. In these cases, suspension or expulsion may be necessary.
Some examples of unacceptable behavior include but are not limited to:
- Physical aggression on the part of a child or parent
- Use of foul language by child or parents
- Disrespectful / Intolerant words or actions
- Disrespect to staff, children (child or parent)
- Consistently ignoring program rules
- Leaving program area without permission
- Failure to complete required forms
- Habitual tardiness when picking up child.
- Bringing a gun, knife etc to the program
- Failure to pay or habitual lateness in tuition
- Parent or Child exhibits verbal abuse to staff in front of enrolled children
The YMCA maintains a zero-tolerance policy with respect to sexual misconduct, alcohol/tobacco/drug use, and weapons possession. Campers found in violation of any of these rules may be sent home immediately.